The transcription business is a great way to make money from home and is a remote profession quickly gaining popularity. Transcriptionists can work as little as they want, and there is a lot of demand for transcription services. Whether you’re just getting started or are looking to grow your transcription business, here are nine tips that should help you in your endeavors.

1. Get Your Finances in Order

With starting any other business, getting your finances in order is the first crucial step. This means knowing how much money you have to start your business and creating a budget for your business expenses. You’ll also need to determine what pricing structure you’ll use for your transcription services. If you need to get further ahead of things, start thinking of the proper accounting strategies to keep your cash flow in check. Think of what methods you’ll use to invoice your clients and how you’ll track payments. It’s also essential that you have a plan for what you’ll do with any profits you make. Will you reinvest them back into the business, or will you take them as income? Knowing this from the start will help keep your financial goals in check as your business grows.

2. Create a Business Plan

Creating a business plan is among the most important steps you’ll take when starting a transcription business. This document will serve as your roadmap and help keep you on track as your business grows. Include information on your target market, services offered, pricing, and marketing strategies. You should also include financial projections for the first few years of operation.

3. Choose a Focus Transcription Niche

There are many different types of transcription, including medical, legal, business, academic, and general transcription. Choosing a niche will help you hone your skills and market your services to the right clients. For example, if you’re interested in working with businesses, you could specialize in transcribing conference calls or interviews. If you’re interested in the medical field, you could transcribe doctors’ notes or medical records. However, a general transcriptionist provides a wide range of services and can work with any audio file. The key is to find a niche that you’re passionate about and see yourself working in it for the long haul.

4. Price Your Services Appropriately

One of the most important aspects of running a transcription business is setting your prices. You’ll need to consider the time it takes to transcribe a record and the type of transcription services you’re providing. For instance, you’ll charge higher rates if you’re providing medical transcription services as you need to be familiar with medical terminology. This will likely take you longer to transcribe than a general recording. You’ll also need to decide whether you want to charge by the hour or the project. If you charge by the hour, make sure your rate aligns with other transcriptionists in your area. If you charge by the project, make sure you consider the time it will take to transcribe the recording and any editing or proofreading that needs to be done.

5. Know When to Outsource

As a growing business, you’ll always get transcription gigs out of your area of specialization or get more work than you and your team can handle appropriately. In such cases, it’s best to outsource the transcription to a specialist or another company. Outsourcing is also useful when you have a difficult recording that needs to be transcribed, such as a recording with many speakers or poor audio quality.

6. Boost Your Marketing Game

Marketing is key to any business, and transcription is no different. You need to let people know that you exist and are ready to take on their transcription needs. There are several ways to market your transcription business. You can start by creating a website and social media accounts and actively sharing your content. You can also reach out to potential clients directly and let them know about your services. Another way of marketing your transcription services is to reach out to potential clients who might need these services and offer to do a test job for them. This will allow you to showcase your skills and build up a client base.

7. Get Ready for Digital Nomadism

A great thing about being a transcriptionist is working from anywhere. You need a computer, transcription equipment (headset and a foot pedal), and an internet connection, and you’re set to go. This makes it the perfect job for digital nomads who want to live a location-independent lifestyle. However, if you’re thinking of becoming a digital nomad, there are a few things you should keep in mind. First, you’ll need to make sure you have a steady income coming in. Transcription work can be sporadic, so it’s essential to have other sources of income as well. Second, you’ll need to find a place to live that has good internet access and is relatively quiet so you can work. And third, you should make sure you have a backup plan if transcription work dries up.

8. Optimize Cloud Technology

Several great cloud-based transcription tools are available to help you optimize your workflow and get transcripts out to clients faster. These tools can help you quickly transcribe recordings and then edit the transcript directly in the tool. This can save you more time than transcribing manually and then editing in a separate document.

9. Find Long-term Clients

Once you have a few clients, it’s essential to find long-term clients who will give you consistent work. These clients are usually businesses or organizations that need transcription regularly. To find these clients, you can network with other professionals in your field, search online job boards, or cold pitch potential clients. The transcription world is constantly changing, and it can be tough to keep up with the latest trends and technologies. But by following these tips, you can start and grow a successful transcription business. With a little effort and good marketing, you can build a thriving business that provides transcripts for various clients.

Also read:

Types of People Who Are Suitable for General Transcription 7 Reasons Why Machine Transcriptions Cannot Replace Human Transcribers If you are have an interest in being self-employed and making extra money, a home-based transcription business is a fast and simple solution. The reason a home-based transcription service is such a great idea in the recession is because companies are looking to downsize – and that means they are outsourcing a great deal of work. You can take advantage of companies looking to lower their overhead costs by offering freelance outsourcing services. Legal professionals, medical professionals, and business professionals will have a lot of easy work for individuals who can provide transcription services from home. With a home-based transcription business, you will be responsible for listening to audio recordings of voice notes, meetings and special events, and then typing out what was said word-for-word. For the right individual with a computer, internet connection and good typing skills, being a home-based transcriber is easy work that you can complete on your own schedule. Your clients may include doctors, lawyers, think tanks, non-profit and for-profit organizations, just to name a few. The work is not physically or mentally demanding; all it takes is the right equipment and the right combination of technical skills. Outsourcing of transcription work is becoming very common. Now is the time to start offering transcription services to businesses in your area and beyond. With the advances in technology, you do not even need to be located in the same city as your clients to perform home-based transcription services. You can work remotely with an internet connection and capitalize on the growing popularity of outsourcing. Skills Required: advanced typing and computer skills, organization and time management skills While transcription is easy work, you need to have superior typing skills and the ability to work with certain computer programs and audio files. You also need superior organization and time management skills to get projects completed on time. Startup Expenses: $100-1000 In addition to a computer, you may need specialized equipment that you have to purchase, including a headset or foot pedal control. Depending on your existing skills, you may even want to complete a transcription course at a community college or through an online learning experience to enhance your skill set. Monthly Revenues: $500-$3000 per month Transcription services are in high demand because of outsourcing. As a self-employed transcriber, you may see earnings in the thousands of dollars each month. Monthly Expenses: $50 Monthly expenses for transcription are easy. You may need to purchase office supplies from time to time, or spend money on postage if clients request paper transcripts instead of electronic ones. If you have many clients that live outside of your area, then you will need to invest in high-speed internet to communicate with them appropriately. Time to Break Even: 2 months Within two months, you should be able to get enough transcription assignments to start making easy money. Outsourcing is becoming so popular that you might find a home-based transcription business can become a full time job for the self-employed. Working as a transcriber is lucrative and fun for individuals with the right combination of technical and organizational skills. Start exploring the growing demands of outsourcing and your potential for success in this home-based business opportunity today. Medical transcriptionists listen to recordings made by health care professionals, such as doctors, and transcribe them into medical correspondence and reports. The job growth for this profession is expected to increase 11 percent, between 2008 and 2018, according to the Bureau of Labor Statistics (BLS). Busy hospitals and medical practices outsource work to freelance medical transcriptions to handle overflow work. However, before starting a home-based medical transcriptionists business, you’ll need to complete a training program, get hands-on experience and market your services to potential clients.

    1. Get the required training. According to the BLS, medical transcriptionists must complete a two-year associate degree program in medical transcription. During this coursework, you’ll focus on medical terminology, health care legal issues, anatomy and health care documentation.
    2. Get hands-on experience. During your associates program, apply to medical transcription internships. These internships can be found through your college’s career services department. This will give you hands-on experience working in a medical transcription environment.
    3. Apply for certification. Although certification is voluntary, it will help you attract potential clients The Association for Healthcare Documentation Integrity (AHDI) offers the Registered Medical Transcriptionists (RMT) certification. To quality for this certification, you must have an associate degree in medical transcription and pass an exam. Contact the AHDI to request a study guide and set up an exam date.
    4. Apply for the necessary licenses. At a minimum, you will you need to apply for a business license at your City Hall. Business licenses usually need to be renewed once a year. Contact your state’s licensing department to determine if additional licensing is required.
    5. Find potential clients. According to the BLSs, the largest employer of medical transcriptionists is hospitals. Print business cards and visit local hospitals. Ask to speak with the medical office manager, which typically takes care of outsourcing overflow transcription work. Other companies to target include physician offices, medical diagnostic laboratories and speech therapists.


Set up an office space for your business. According to the BLS, medical transcriptions need very basic office equipment, such as a desk and computer. Contact prospective clients to determine what type of software they use. This will help you purchase the software that is most compatible with your target market as not all companies use the same products.


Don’t forget to gather references. References can include companies that you interned with in the past and college professors. After building your client base, you can use existing clients for references as well.

2016 Salary Information for Medical Transcriptionists

Medical transcriptionists earned a median annual salary of $35,720 in 2016, according to the U.S. Bureau of Labor Statistics. On the low end, medical transcriptionists earned a 25th percentile salary of $28,660, meaning 75 percent earned more than this amount. The 75th percentile salary is $43,700, meaning 25 percent earn more. In 2016, 57,400 people were employed in the U.S. as medical transcriptionists.

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